PhD Final Oral Exam - Frequently Asked Questions
What paperwork do I need to complete?
- All documents need to be delivered to the graduate office for
approval at least 8 weeks prior to the desired exam date
- Complete: Examination Committee Nomination Form and
Certificate of Completion (print out the form and submit for
approval along with the other documents; you can fill it out
electronically. Please submit a hard copy for approval, along
with the other documents.):
- Submit your CV with publications
- Submit your thesis abstract
- Submit the CV of the external examiner
When can I defend my PhD dissertation?
- When all course work and comprehensive exam are successfully
completed.
- When everyone on your committee agrees it is done.
- When you have successfully defended it at the divisional
exam (if appropriate).
Who should be at the FOE and what is his/her role?
- Supervisor: voting examiner
- 2 Committee members: voting examiners
- Internal Examiner: voting examiner (required by GDPHS but
not SGS); usually a divisional faculty member; arms length from the project; does not write a
critique. Please consult Division Head prior to appointing
the Internal Examiner
- External Examiner: voting examiner; must prepare a critique;
arms length from the student and project; external to the
University of Toronto; expert in the field
- Chair: non-voting examiner; appointed by SGS
What if someone cannot attend the defence?
- The quorum is 4. However, SGS recommends including at least 5 voting members to ensure the exam proceeds as scheduled.
- One voting member (only) can participate via
audio-conference.
- The examination is cancelled if the External Examiner cannot
be present or participate via audio-conference.
What is the critique and when do I get to see it?
- The critique is prepared by the External Examiner and must
be submitted to the GDPHS two weeks prior to the examination.
The student, supervisor and committee are given a copy for
information. The candidate may not communicate with the External
Examiner until the examination is underway.
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